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Free planning tool · South Africa
Party Timeline Planner
Build a minute-by-minute run sheet from setup to teardown — editable tasks you can print or save.
Event setup
Set your guest arrival time first — every task uses a real clock time (e.g. 14:30). Drag rows to reorder your run sheet; changes save automatically when a party is selected.
Run sheet
Top to bottom = order you share with vendors. Use ⋮⋮ to drag and reorder, or + Below to add a task in a specific slot.
No tasks yet. Pick an event type and tap Load starter timeline, or add your first task below.
Save this tool to a party
Name the party once, then you can save budgets, seating, drinks, checklists and other tools under the same party.
Update party numbers
You changed guest count or budget. Apply this across all planning tools for this party, or keep it on this tab only.
Reset to defaults
Clear saved data and reload this page with the original template values.