TimeToParty · Free tools

Party planning tools

Calculators, planners, and generators to help you host with confidence — built for real celebrations in South Africa.

Party Budget Calculator

Plan your South African party budget. Estimate venue, catering, decor, entertainment, and more — with cost per guest and a contingency buffer.

Split your total party budget by guest count and see fair per-person costs across catering, drinks, decor, and more.

Estimate how much food to order for your guest list — mains, sides, platters, and braai portions for South African parties.

Calculate soft drinks, water, beer, wine, and cocktails for your event based on guests, duration, and drinking style.

Build a minute-by-minute run sheet from setup to teardown — editable tasks you can print or save.

Pre-filled guest rows with name, contact, RSVP, plus-ones, and notes — sized to your planned headcount.

Assign guests to tables and seats. Perfect for weddings, sit-down dinners, and corporate events.

Get a phased to-do list based on your event date and type — check off tasks as you plan.

Collect inspiration in one place — photos, YouTube clips, and links to sites you love. Saves with your party.

A simple scratchpad for comments, ideas, and reminders — saved automatically with your party.

Turn your start and end times into a guest-facing schedule of highlights and activities.

Build your party playlist row by row — song titles, links, artists, and phase notes for your DJ or streaming list.

Estimate table linens, centerpieces, banners, and backdrop pieces from room size and table count.

Work out balloon counts for garlands, bouquets, arches, and ceiling clusters — plus a simple helium note.

Estimate safe guest capacity from floor area, seating style, and dance space — a planning guide, not a fire certificate.